Army Ceremonial Manual Volume 1: Full Version Software

ARMY PROTOCOL MANUAL 1999This is a historicaldocument only. It is NOT to be relied on by any serving soldier or anyother person as being currently accurate.Defence Publishing Service DPS: 31568/99© Commonwealth of Australia 1999This work is copyright. (unit badge)ROYAL MILITARY COLLEGEDuntroon, ACT 2600Lieutenant Colonel R.A.H. StanhopeCommanding Officer51st Field Regiment RAAHamel LinesBombard BarracksGORDON QLD 4663Dear Colonel Stanhope (a)I was pleased to learn that I have been posted to yourRegiment upon graduation from RMC Duntroon.At RMC I graduated fourth in my class. I am a keen andactive sportsman in a variety of sports includingswimming, cricket and rugby union. I was awarded ahalf-colour for rugby union.I am planning to arrive on 14 January 1998, by my ownmeans.

I am single and have no plans to bemarried in the immediate future and therefore I shallseek to live in the Mess. I have informed theAdjutant of this and have also informed him of my otheradministrative details.I look forward to joining your Regiment and taking up myappointment.Yours sincerely, (b)(c)B. McKEEVERCorporal5 December 1997ANNEX B TOCHAPTER 2AN EXAMPLE OF A LETTER TO A FUTURE COMMANDING OFFICERFROM AN OFFICER ON RE-POSTING BNotes.(a) Handwritten as follows:.

'Dear Colonel Brangwin'. The rank and name isused when writing to an officer of field rank orabove who is not well known to the writer.

'Dear Colonel' The rank alone may be used insimilar cases to the above, when the officer is wellknown to the writer. 'Dear Tim'. The first name alone is used onlybetween persons of equivalent rank, or when theperson addressed is very well known to the writer.(b) To be handwritten.(c) The writer’s normal signature. (unit badge)1st RECRUIT TRAINING BATTALIONBlamey BarracksKAPPOOKA NSW 2661Lieutenant Colonel T.J. Brangwin, MCCommanding Officer1st Battalion The Bungendore RiflesKahawa BarracksBOURKE NSW 2975Dear Colonel Brangwin (a)I was pleased to learn that I have been posted to yourBattalion with effect from 15 January 1998.My previous service has consisted of a regimentalposting as a platoon commander in 14 RAR,followed by an appointment as an instructor at 1 RTB. Iam married with one son of pre-school age and will be seeking family accommodation in Bourke.

I havecontacted the Adjutant about this.I am currently studying, through the University ofCentral Queensland, for a Post-graduate Diploma incomputing, which I hope to finish within 18 months. Istill manage to play sport, particularly tennis andsquash, although most of my spare time is taken withstudy. My wife, Angela, is also studyingcomputing through the University of Queensland.I look forward to my new appointment with the 1stBattalion.Yours sincerely (b)(c)B. MUMMERYCaptain20 November 1997ANNEX C TOCHAPTER 2AN EXAMPLE OF A LETTER FROM A WARRANT OFFICER OR ASENIOR NONCOMMISSIONED OFFICER TO THE REGIMENTALSERGEANT-MAJOR ON RE-POSTING CNotes(a) To be handwritten.(b) The writer’s normal signature. (unit badge)44th COMBAT ENGINEER REGIMENTDingo Lines, Sapper BarracksLIVERPOOL NSW 2170Warrant Officer Class One A. JefferiesRegimental Sergeant-Major8th Combat Engineer RegimentUbique LinesViper BarracksBALLINA NSW 2478Dear Sir (a)I was pleased to learn that I have been posted back tothe 8th Combat Engineer Regiment with effectfrom 14 August 1997.As you are aware my previous service includes postingsas an instructor at both the School of MilitaryEngineering and the 1st Recruit Training Battalion,Kapooka.

I am still single and look forward to beingback in the Regiment‘s Sergeants’ Mess. I am stillinvolved in soccer and I have recently taken-upsquash.I expect to arrive in the Regiment on the afternoon of13 August and look forward to meeting you onceagain.Yours sincerely, (a)(b)R.

CASEY, OAMSergeant20 July 1997FORMS OF ADDRESS 3Introd uction3.1 This chapterdeals with the various forms of address for both military personnel andcivilian dignitaries.3.2 There aremany and varied methods of addressing members of the Australian Army,however, it must be remembered that junior ranks are NEVERto be referred to, at any time,by their family name only.Commissioned Officers3.3 Officers areaddressed as follows:a. By their seniors: by their rank and name (eg ‘CaptainJones’) or their appointment (eg ‘QM’); andb. Hillthanks the President and Membersof the Army Officers’ Mess for their kind invitation to attend the Dining-in Nightat the Mess on Friday, 14 August 1997 at 7.00 pm but regrets that he is unable to accept30 July 1997Canberra4.22 Acceptanceto a Royal or Vice-Regal invitation are covered in chapter5.Responsibilities for Invitations 4. 234.23 Theresponsibilities for the issuing of invitations to Royal, vice-regalpersonages, senior politicians and officers is laid down in annex A tochapter 3 of the Ceremonial Manual 1998.Thank you Letters 4.244.24 It iscourtesy and good manners to send a letter of appreciation to the hostof a function after the event.

The reply should be handwritten and, ifpossible, sent off on the day following the occasion.ROYAL AND VICE-REGAL OCCASIONS 5Introduction 5.15.1 An invitationto a Royal, or Vice-Regal occasion is a command and non-acceptance isnot an option, therefore an invitation is to be accepted andevery effort is to be made to attend.5.2 Theseinvitations are to be accepted formally in writing to the InvitationsOfficer at Government House. However, if a member is unable to attend, theInvitations Officer is to be advised personally of the circumstances by telephone on (02) 6283 3524.Acceptance5.3 An example ofan acceptance, which is to be hand-written, is shown in figure 5–1.Table 5–1: Example of an Acceptance to a Royal orVice-Regal InvitationDress5.4 The variousdress requirements for functions at government houses are laid down inannex A to chapter 2 of Army Standing Orders for Dress, volume2.Terminology5.5 The followingtiming terminology is often used in regard to receptions at variousgovernment houses:.a. ‘Receptionwithin Government House’. Thisis the time guests are both admitted and welcomed into the House.b. ‘Carriages’or ‘Cars At’. This is thetime for guests to depart. It is expected that allguests depart at this time.Invitations to Royal or Vice-Regal Personages5.6 The procedurefor inviting a Royal or vice-regal personage to a ceremonial parade orfunction is laid down in annex A to chapter 3 of the CeremonialManual 1998.5.7 A vice-regalpersonage is to be treated as such, on alloccasions, regardless of thereason forthe invitation, or the attendance (eg a governorattending a regimental dinner in another capacity such as a former CO, or an honorary colonel, is to beinvited, received, addressed and treated as a vice-regal personage; see note (a) to figure 3–1).

Major and Mrs J. Derbyshirehave the honour to accept the invitationof His Excellency the Governor-General and Lady Firth to Dinner on Tuesday, 23 March 1997at 8.30 pm5–2Personal Standard 5.85.8 For officialvisits by the Governor-General there is a requirement to obtain, beforethe visit, the Governor-General’s personal flag.

Dod Manual 4140.01 Volume 6

There are twodifferent size flags and the size required will depend on the size of the flag pole it will be flying from. Thesizes available are:.a. Two breadth (.46 x.9 m); and.b. Four breadth (1.8 x.9 m).5.9Aide to the Governor-GeneralGovernment HouseDunrossil DriveCANBERRA ACT 26005.10 The flag mayalso be borrowed by ringing Government House on:(02) 6283 3520 or (02) 6283 3522.5.11 The sameprocedure can be used for borrowing state governors’ flags; simplycontact the appropriate (state) government house. The flags vary indesign, from state-to-state (see chapter 22 of the Ceremonial Manual 1998).POSTNOMINALS 6Introduction6.1 Whilst thereare a great range of postnominals which may be used in the ‘widerworld’, those listed in chapter 30 of Army Standing Orders for Dress,‘Orders, Decorations and Medals’, are the ones generally accepted and commonly used by Defence Servicepersonnel.

However, there are times when it would be appropriate for Service personnel to useother post-nominals (eg civil academic post-nominals) and these are covered at paragraph 6.10.6.2 Postnominalsare written without full stops and are separated from the family name bya comma; when several postnominals occur after a familyname, commas are inserted between them.6.3 There is nopostnominal for the Order of St John of Jerusalem.Use of Postnominals6.4 Postnominals AREused in the followingcircumstances:.a. In address blocks on envelopes;.b. In address blocks on letters;.c.

In demi-official letter signature blocks;.d. On signs, such as door signs or display signs (eghonour boards, and on boards notifying.visits to a mess or, personnel attending a conference);.e. In directories; and.f. On business cards.6.5 Postnominals ARENOT used in the followingcircumstances:.a. On place cards;.b. On invitations, with the exception of RAN (see paragraph6.14 ), VC, CV, and MP;.c.

In normal text writing (see paragraph 6.7) and dutyrosters;.d. Correspondence intended for distribution within theDefence Organisation (eg minutes, facsimiles).6.6 Postnominalsare not normally used in signature blocks, however, they may be used ifit is deemed they are necessary on appropriate occasions (seeparagraph 6.10).6.7 When writingtext postnominals are used sparingly.